Icon Definitions
Exit
Press this icon if you wish to cancel the current message. Note that changes cannot be recovered.
Tip:If you are re-editing an e-mail, Exit will cancel the edit and leave the original message in the pending queue. To purge the message press 'Don't send ever' (see below)
Send message
Once you have created your e-mail message you need to send it. The e-mail will be placed into the into the Mail waiting to be sent queue and will show up in the relevant box on the Main screen. It can be retrieved from there for further editing before being sent.
Tip: When re-editing an e-mail from the main screen, use the options screen to retain the original sender id if you have more than one mailbox. If the option is not checked then the mail will be sent with the currently selected mailbox.
Sign Message
If you created a signature block within the Mail section of the Configuration program you use the Sign button to paste it onto the end of the e-mail you are creating.
Tip: You can use the options screen to sign mail automatically.
Attach file
If you wish to send somebody one or more files then use this icon. Pressing it brings up a dialog box which allows you to pick the file(s) you wish to send. If you know the name of the file then you can type it into the File Name section of the dialog box and then click the OK button.
For example, if you were going to send a file called SHARES.DOC and it was in the directory called FINANCE on your hard drive, then you would type the following into the File Name selection: C:.DOC.
If you do not know the directory or name of the file you can search for it using the dialog box.
Tip: To remove an attachment click on Edit/Remove Attachment and then select the file name as shown below:
Import file
If you have a text file that you wish to include with the e-mail but do not want to attach it as a file, then you can import the file. To do so you would press the Import File icon. This brings the same dialog box up as used in the Attach file procedure. This option can also be used to send an encoded file to someone. Encoding is explained in a later section.
Save message
This allows you to save the message as a text file. When pressed a dialog box appears asking for a filename.
Tip: Use the Import option to retrieve the saved file if you wish to re-edit and send it.
Keep a copy of the message
If you wish to keep a copy of the e-mail you are creating for reference then you can press the Keep Copy button before you press the Send button. Alternatively you can select Auto-Keep from within the Mail section of the Configuration program and this will keep copies of all the messages sent. The kept copy will only appear once you have sent the e-mail via an Auto or Internet connection.
Spell check
Pressing this icon will spell check your document. See 'Spell Checking' for more information.
Tip: The options screen can be used to enable 'check as you type' but there is a performance impact.
Print message
Pressing this icon allows you to print out the message you are currently writing. When pressed the standard Windows printer dialog box appears. To print the message simply press the OK button. The printer will be the default Windows printer. This can be changed by using the File/Default Printer menu item.
Don't send ever
Deletes the message and removes the original from the pending queue.
Note: Icon only appears on a re-edit.
Address and Subject boxes
Underneath the toolbar you will see that there are three edit boxes. You must make sure that there is an e-mail address filled in the To: box. Without a recipient the e-mail message will not be able to be sent.
The To: box
The To: text box is where you type the e-mail address of the person to whom you are sending the e-mail message you are creating. An e-mail address always follows the same format i.e. userID@domain. For example, the information e-mail address at Zetnet is: info@zetnet.net.
A users e-mail address could be: joe.bloggs@zetnet.co.uk.
Tip: Click the icon at the left of the To: field to bring up a list of e-mail addresses stored in the Address book within ZIMACS. Also on this list will be the titles of any Mailing Lists you have created.
Note: Email addresses are case sensitive and must always be entered carefully and exactly as they appear.
The CC: box
The CC (Carbon Copy) box is used to add the addresses of people who require an exact copy of the e-mail message that you are creating. Simply put the e-mail address in as you would with the TO: box. As with the To: box you can press the icon to the left of the To: field and select e-mail addresses or Mailing lists.
The BCC: box
The recipient(s) named in the TO: field can see the address of any users included in the CC: field. Use the BCC field to send a 'blind copy' if you wish suppress these addresses.
Subject box
The subject text box is used to enter in a brief title for your e-mail messages. If you were sending the e-mail to a fellow ZIMACS user then this subject would appear in the Subjects list on the Mail screen of ZIMACS.
When entering email addresses into the To: Cc: or Bcc: fields, ZIMACS uses auto complete logic which guesses the address you require based on entries held in the Contact Manager tables. Auto complete starts when 2 characters have been entered:
Press the tab key to accept the auto completed entry. If more characters are entered, auto complete will refine the guess and pick the next matching entry:
Click an address then press the To:, Cc: or Bcc: buttons (or use the icons on the toolbar) to add an address.
Press the View button to change from email addresses to names (names also include mailing lists):
Note that list of email addresses held in an external file can be imported by using the Import button.
